10 Other Ways to Say “Please Be Advised” in an Email (With Examples)

In the professional world, communication is key, especially when you’re conveying important information through email. One phrase that frequently appears in formal emails is “please be advised.” While this phrase is meant to convey important information, it can often sound a bit impersonal or overused.

When communicating critical updates, it’s important to choose words that are not only clear but also engage the reader effectively. So, how do you maintain professionalism while keeping your messages fresh and approachable?

If you find yourself reaching for “please be advised” too often, you’re not alone. This phrase has become a staple in business communication, but it may not always be the best choice. The good news is that there are plenty of alternative expressions that can convey the same message while making your emails feel more personal and engaging. By replacing “please be advised,” you can elevate your communication style and keep your audience interested, no matter the context.

In this blog post, we will explore 10 alternatives to “please be advised” that can add a bit more personality and warmth to your emails. Whether you’re informing colleagues about a change, updating clients on important news, or simply relaying information, these alternatives will help you sound professional, without sounding robotic. So, let’s dive into these creative options and enhance the way you communicate!

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1. Kindly Note

This is one of the most straightforward alternatives to “please be advised,” and it maintains a polite and professional tone. It’s great for relaying important information without being too formal or cold.

• Example: “Kindly note that the meeting has been rescheduled to 2 p.m.”

2. For Your Information

This phrase is slightly more casual, making it suitable for internal emails or communications where you want to provide someone with important details, but without the formality of “please be advised.”

• Example: “For your information, the deadline has been extended by one week.”

3. Just a Quick Update

When you’re offering a quick piece of news or a change, this is a great way to soften the message. It feels less rigid and shows that you value the recipient’s time.

• Example: “Just a quick update—our office will be closed this Friday for maintenance.”

4. Please Take Note

This is a polite yet direct alternative. It suggests the recipient should pay attention to the information you are about to share, but it avoids sounding too stiff.

• Example: “Please take note of the new office hours starting next month.”

5. I Wanted to Inform You

If you want to emphasize that you’re providing the information for their awareness, this phrase works well. It shows a more personal approach and conveys your intention to keep the recipient updated.

• Example: “I wanted to inform you that your request has been approved.”

6. Heads Up

This informal and friendly alternative is great for more casual workplace settings or for communication with colleagues. It offers a more approachable tone without losing professionalism.

• Example: “Just a heads up, we’ll be starting the meeting 15 minutes earlier tomorrow.”

7. Please Be Aware

A slight variation on “please be advised,” this phrase still communicates a sense of importance but in a more approachable and direct manner. It’s useful for a variety of contexts, from updates to warnings.

• Example: “Please be aware that all email inquiries will be delayed by 24 hours.”

8. Let Me Bring to Your Attention

This phrase is effective for highlighting specific information that requires the recipient’s focus. It also creates a more personalized feel compared to “please be advised.”

• Example: “Let me bring to your attention the changes to the upcoming conference schedule.”

9. I’d Like to Point Out

This is another alternative that feels more conversational. It works especially well when you need to highlight something significant that the reader might need to act on.

• Example: “I’d like to point out that we are facing some delays with the shipment.”

10. It’s Important to Know

When you need to emphasize the significance of the information, this phrase offers a sense of urgency while still sounding polite and informative.

• Example: “It’s important to know that all travel expenses need to be submitted by the end of the week.”

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Conclusion

In today’s fast-paced and dynamic business environment, finding ways to improve the way we communicate is essential. While “please be advised” has its place in formal communication, exploring alternatives like “kindly note,” “just a quick update,” or “please take note” allows you to add more depth and personality to your emails.

These alternatives help convey the same crucial information without sounding robotic or formulaic, and they can make your communication feel more genuine and engaging. Next time you need to send an email with important updates, consider switching out “please be advised” for one of the phrases we’ve discussed.

It’ll not only improve the readability of your messages but also show your audience that you’re thoughtful about how you communicate. In the end, it’s about making your emails not only clear but also more relatable and effective.

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